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Adding and removing folder collaborators

Choose a folder on the sidebar. You will see a navigation bar at the top of the screen where you can manage your folder settings and collaborator access levels. 

Folder collaboration gives members and guests editing access to all folios in the folder and these collaborators will automatically be given editing access to any folios added to the folder later. Team members will also be able to add any folios they own into your collaborative folders to maintain team visibility across your content.  

There are two privacy configurations for your folders:

  • Private – By default, your folder is set to private. Only you and any individual folder collaborators added will have access to the folios in the folder. You can click on the “Add People” button to add folder members and guests.
  • Team Visible – This setting will give all of your admins and team members access to the folder. You can then add guests as additional folder collaborators via the “Add People” icon. 

manage channel collaborators

Manage folder collaborators

When you select the “Add People” icon at the top of the folder view, you’ll be able to manage folder collaborators. You can invite new collaborators and remove collaborators from the current list. There are two distinctions between folder collaborators:

  • Folder Members: These collaborators include team admins and members. When the folder is set to “Team Visible,” all of these users will be added as folder collaborators. In private, you can add and remove team members as folder collaborators individually.
  • Folder Guests: Guests on your team can be added to any folder as a collaborator. These guests cannot create new folder or add folios to folders but they will have editing access to all folios your team moves into that folder. 

Learn more about folder user roles here.


Here are other things you can do with folders:

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Xtensio is the easiest way for teams to create, share, and manage all of their business documents. You can create stunning pitches, sales sheets, reports, case studies, agendas, and more, with no design experience. You can add images, videos, tables, buttons, and other interactive modules to your folios. Drag and drop, resize, change backgrounds, colors. Share a link. Present a digital slideshow. Export a PDF/PNG.

An Xtensio folio is a live webpage, a full-screen digital slideshow presentation, and an exportable PDF/PNG document all-in-one. Your folios are responsive, collaborative, and completely customizable.

You can start from an instructional template, editable example, or a blank folio to build all your business documents and presentations with the ease of drag and drop. Add team members and guests to work together in real-time on the cloud. Changes instantly sync to the live version of the folio so both internal and external stakeholders are always up-to-date. Projects are the next generation of flexible documents and presentations.

You can create any sort of business content you need – one-pagers, fact sheets, pitches and proposals, press releases, employee handbooks, reports, strategy canvases, landing pages, and more. Check out our library of instructional templates and editable examples.

A folio is your personal copy made from a template. It’s a live page you can edit, collaborate on, and share. Instructional templates guide you in creating a variety of business content

Yes. All Xtensio plans include 128 bit SSL encryption and backups to ensure your data is secure. You can make shared folio links private and even password protect them for added security. Here’s more on the range of sharing options on Xtensio, from completely private to public.

What makes Xtensio so great is the variety of options you have to share your work. There are 9 ways to share your Xtensio documents (folios). Collaborate privately, share a link, embed on your website, send in an email, share on social, save a team template, publish templates and generate leads, present a full-screen slideshow, or download your folio as a PDF/PNG. Learn more.


Yes!  Our plans are meant to be collaborative. All plans include real-time collaboration. You can add unlimited team members on the free plan. To add guests and set access levels, upgrade to a premium plan for more control. You can check out features, pricing and details here on our pricing page.


Unlike other presentation or document creators, Xtensio works like a web builder so you can easily drag and drop interactive content, customize the layout, and change colors, fonts, backgrounds to get professional-looking business content out the door quickly, without needing a designer.

You can collaborate with team members and guests to work together in real-time on the cloud. And the flexibility to share folios as live web links, digital slideshow presentations, or exportable PDF/PNGs means you don’t have to jump between tools when creating different deliverables. Check out this page to see how Xtensio outpaces the competition.

Yes. You can upgrade, downgrade, switch between monthly or yearly options, or cancel at any time. To make changes, go to your billing settings.

If you cancel your plan, premium features will remain active until the end of your current billing period. When the subscription expires, your account will be removed from the system entirely.